Bookkeeping, Accounting or Auditing Clerk
Other Titles
Account Clerk, Accounting Assistant, Accounting Associate, Accounting Clerk, Accounting Specialist, Accounting Technician, Accounts Payable Clerk, Accounts Payable Specialist, Accounts Payables Clerk, Accounts Receivable Clerk
Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Bookkeeping, accounting and auditing clerks maintain the day-to-day financial records for a company or an organisation. It is their job to maintain, update and reconcile fundamental financial records. They may also be required to use various related software and digital tools including accounting software and database tools.
Operate computers programmed with accounting software to record, store, and analyze information.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Comply with national and company policies, procedures, and regulations.
Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
Receive, record, and bank cash, checks, and vouchers.
Code documents according to company procedures.
Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
Reconcile or note and report discrepancies found in records.
Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
Match order forms with invoices, and record the necessary information.
Perform personal bookkeeping services.
Prepare and process payroll information.
Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
Compute deductions for income and social security taxes.
Calculate and prepare checks for utilities, taxes, and other payments.
Monitor status of loans and accounts to ensure that payments are up to date.
Reconcile records of bank transactions.
Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
Compare computer printouts to manually maintained journals to determine if they match.
Transfer details from separate journals to general ledgers or data processing sheets.
Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
Prepare purchase orders and expense reports.
Prepare trial balances of books.
Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
Maintain inventory records.
Mathematics→ Using mathematics to solve problems.
Active Listening→ Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking→ Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Reading Comprehension→ Understanding written sentences and paragraphs in work related documents.
Speaking→ Talking to others to convey information effectively.
Writing→ Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring→ Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Time Management→ Managing one's own time and the time of others.
Interacting With Computers→ Using computers and computer systems (including hardware and software to program, write software, set up functions, enter data, or process information.
Getting Information→ Observing, receiving, and otherwise obtaining information from all relevant sources.
Documenting/Recording Information→ Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Establishing and Maintaining Interpersonal Relationships→ Developing constructive and cooperative working relationships with others, and maintaining them over time.
Communicating with Supervisors, Peers, or Subordinates→ Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Identifying Objects, Actions, and Events→ Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Organizing, Planning, and Prioritizing Work→ Developing specific goals and plans to prioritize, organize, and accomplish your work.
Processing Information→ Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Performing Administrative Activities→ Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Communicating with Persons Outside Organization→ Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Making Decisions and Solving Problems→ Analyzing information and evaluating results to choose the best solution and solve problems.
Updating and Using Relevant Knowledge→ Keeping up-to-date technically and applying new knowledge to your job.
Evaluating Information to Determine Compliance with Standards→ Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Monitor Processes, Materials, or Surroundings→ Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Analyzing Data or Information→ Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Performing for or Working Directly with the Public→ Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Resolving Conflicts and Negotiating with Others→ Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
Maintain financial or account records.
Operate computers or computerized equipment.
Execute sales or other financial transactions.
Verify accuracy of financial or transactional data.
Compile data or documentation.
Prepare cash for deposit or disbursement.
Calculate financial data.
Collect deposits, payments or fees.
Operate office equipment.
Reconcile records of sales or other financial transactions.
Monitor financial information.
Code data or other information.
Answer telephones to direct calls or provide information.
File documents or records.
Search files, databases or reference materials to obtain needed information.
Prepare documentation for contracts, transactions, or regulatory compliance.
Calculate costs of goods or services.
Maintain inventory records.
Oral Comprehension→ The ability to listen to and understand information and ideas presented through spoken words and sentences.
Mathematical Reasoning→ The ability to choose the right mathematical methods or formulas to solve a problem.
Near Vision→ The ability to see details at close range (within a few feet of the observer).
Written Comprehension→ The ability to read and understand information and ideas presented in writing.
Written Expression→ The ability to communicate information and ideas in writing so others will understand.
Number Facility→ The ability to add, subtract, multiply, or divide quickly and correctly.
Oral Expression→ The ability to communicate information and ideas in speaking so others will understand.
Problem Sensitivity→ The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Category Flexibility→ The ability to generate or use different sets of rules for combining or grouping things in different ways.
Inductive Reasoning→ The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Information Ordering→ The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g. , patterns of numbers, letters, words, pictures, mathematical operations).
Speech Recognition→ The ability to identify and understand the speech of another person.
Deductive Reasoning→ The ability to apply general rules to specific problems to produce answers that make sense.
Selective Attention→ The ability to concentrate on a task over a period of time without being distracted.
Speech Clarity→ The ability to speak clearly so others can understand you.
Customer and Personal Service→ Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Clerical→ Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Mathematics→ Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting→ Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Language -- Knowledge of the structure and content of English/French etc language including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics→ Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Accounting software -- Accounts payable software; Accounts receivable software; Asset management software; Cost accounting software; Financial reporting software; Financial statement software; Fund accounting software; General ledger software; Tax software; QuickBooks; Sage 50 Accounting
Business intelligence and data analysis software -- e.g., Zoho Analytics; MicroStrategy; Tableau; Qlik Tech QlikView; IBM Cognos Impromptu
Compliance software -- Financial compliance software
Customer relationship management CRM software -- Contact management systems; Contract tracking software; Microsoft Dynamics CRM; Sage SalesLogix; Xero; Microsoft Dynamics; Salesforce software; Oracle Eloqua
Database reporting software -- e.g., Microsoft SQL Server Reporting Services; SAP Crystal Reports
Database user interface and query software -- Data entry software; Microsoft Access; Structured query language SQL; Microsoft SQL Server; MySQL; Amazon Redshift; Amazon Elastic Compute Cloud EC; Amazon Web Services AWS software; Oracle JDBC; Transact-SQL; FileMaker Pro
Desktop publishing software -- e.g., Adobe Systems Adobe InDesign; Adobe Systems Adobe FrameMaker; QuarkXPress; Microsoft Publisher; Scribus; Corel Ventura; MadCap Flare; MadCap Software MadCap Flare
Document management software -- Document management system software; Records management software; Iron Mountain Accutrac Records Management Software; OmniRIM Records Management Suite
Electronic mail software -- e.g., Microsoft Exchange Server; IBM Notes; Microsoft Outlook
Enterprise application integration software -- e.g., Tibco; IBM WebSphere MQSeries; BizTalk; SAP BusinessObjects Data Integrator
Enterprise resource planning ERP software -- Business performance management BPM software; Sage ERP; Xero; Sapama; ebizframe; Odoo; Macro 2000; SYSPRO ERP; QuickEasy BOS; TrueERP; Microsoft Dynamics; NetSuite ERP; Oracle Hyperion; SAP
Financial analysis software -- Auditing software; Business accountability software
Human resources software -- Personnel scheduling software; Human resource management software HRMS
Information retrieval or search software -- e.g., Lawgistix; Apache Avro; LexisNexis
Internet browser software -- e.g., Apple Safari; Microsoft Internet Explorer; Google Chrome; Mozilla Firefox
Medical software -- Medical condition coding software; Healthcare common procedure coding system HCPCS; Medical procedure coding software; OpenMRS; Healthbridge; Evolve Medical; GoodX; athenaClinicals; Epic Systems; MEDITECH software
Office suite software -- e.g., Corel WordPerfect Office; Microsoft Office; Google Workspace; Apache OpenOffice.org
Operating system software -- e.g., Apple macOS; Bash; Hewlett Packard HP-UX; Job control language JCL; KornShell; Linux; Microsoft Windows; Oracle Solaris; Red Hat Enterprise Linux; Shell script; Ubuntu; UNIX
Presentation software -- e.g., Google Slides; Apple iWork Keynote; Corel Presentations; Microsoft PowerPoint
Project management software -- Project Tracking software; Time card software; Confluence; Sapama Projects; Sciforma PPM solution; Xero Projects; Microsoft Project; Easy Projects; Microsoft SharePoint
Spreadsheet software -- e.g., Corel Quattro Pro; Microsoft Excel; Google Sheets
Time accounting software -- Payroll system; Payroll software
Transaction server software -- Customer information control system CICS; Managed file transfer software
Word processing software -- e.g., Corel Wordperfect; Microsoft Word; Google Docs
Conventional→ Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising→ Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Dependability→ Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Attention to Detail→ Job requires being careful about detail and thorough in completing work tasks.
Integrity→ Job requires being honest and ethical.
Cooperation→ Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Adaptability/Flexibility→ Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Initiative→ Job requires a willingness to take on responsibilities and challenges.
Achievement/Effort→ Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Concern for Others→ Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Independence→ Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Leadership→ Job requires a willingness to lead, take charge, and offer opinions and direction.
Self Control→ Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Stress Tolerance→ Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Persistence→ Job requires persistence in the face of obstacles.
Analytical Thinking→ Job requires analyzing information and using logic to address work-related issues and problems.
Social Orientation→ Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
Innovation→ Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Support→ Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Relationships→ Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Achievement→ Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.