Human Resources Specialist
Other Titles
Corporate Recruiter, Employment Coordinator, Employment Representative, Employment Specialist, Human Resources Coordinator, Human Resources HR Generalist, Personnel Coordinator, Recruiter, Technical Recruiter
Perform activities in the human resource area. Includes employment specialists who screen, recruit, interview, and place workers.
Human Resources Specialists are responsible for managing the human resources related tasks of a company. Their job may include finding opportunities to hire new employees, developing recruitment and screening process for them and finally hiring them. In doing so, human resources managers may need to visit different educational institutes or job fairs to identify promising new personnel for their company. They may also be tasked with handling employee complaints and concerns, and then either resolving them or passing them on to the executive-level management of the company. Human Resources Specialists are also tasked with making sure that the employees of a company are fairly compensated as per their contracts.
Interpret and explain human resources policies, procedures, laws, standards, or regulations.
Hire employees and process hiring-related paperwork.
Maintain current knowledge of employment or labor laws.
Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
Review employment applications and job orders to match applicants with job requirements.
Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
Schedule or conduct new employee orientations.
Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
Confer with management to develop or implement personnel policies or procedures.
Contact job applicants to inform them of the status of their applications.
Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
Interview job applicants to obtain information on work history, training, education, or job skills.
Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
Analyze employment-related data and prepare required reports.
Advise management on organizing, preparing, or implementing recruiting or retention programs.
Develop or implement recruiting strategies to meet current or anticipated staffing needs.
Administer employee benefit plans.
Schedule or administer skill, intelligence, psychological, or drug tests for current or prospective employees.
Conduct reference or background checks on job applicants.
Review and evaluate applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes.
Evaluate recruitment or selection criteria to ensure conformance to professional, statistical, or testing standards, recommending revisions, as needed.
Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
Evaluate selection or testing techniques by conducting research or follow-up activities and conferring with management or supervisory personnel.
Speaking→ Talking to others to convey information effectively.
Active Listening→ Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension→ Understanding written sentences and paragraphs in work related documents.
Critical Thinking→ Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Writing→ Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation→ Actively looking for ways to help people.
Social Perceptiveness→ Being aware of others' reactions and understanding why they react as they do.
Active Learning→ Understanding the implications of new information for both current and future problem-solving and decision-making.
Judgment and Decision Making→ Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Complex Problem Solving→ Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Instructing→ Teaching others how to do something.
Coordination→ Adjusting actions in relation to others' actions.
Learning Strategies→ Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Monitoring→ Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Negotiation→ Bringing others together and trying to reconcile differences.
Time Management→ Managing one's own time and the time of others.
Communicating with Supervisors, Peers, or Subordinates→ Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Interacting With Computers→ Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Documenting/Recording Information→ Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Performing Administrative Activities→ Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Establishing and Maintaining Interpersonal Relationships→ Developing constructive and cooperative working relationships with others, and maintaining them over time.
Getting Information→ Observing, receiving, and otherwise obtaining information from all relevant sources.
Making Decisions and Solving Problems→ Analyzing information and evaluating results to choose the best solution and solve problems.
Organizing, Planning, and Prioritizing Work→ Developing specific goals and plans to prioritize, organize, and accomplish your work.
Evaluating Information to Determine Compliance with Standards→ Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Resolving Conflicts and Negotiating with Others→ Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
Updating and Using Relevant Knowledge→ Keeping up-to-date technically and applying new knowledge to your job.
Processing Information→ Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Communicating with Persons Outside Organization→ Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Provide Consultation and Advice to Others→ Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
Scheduling Work and Activities→ Scheduling events, programs, and activities, as well as the work of others.
Training and Teaching Others→ Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
Assisting and Caring for Others→ Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
Coaching and Developing Others→ Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
Developing and Building Teams→ Encouraging and building mutual trust, respect, and cooperation among team members.
Identifying Objects, Actions, and Events→ Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Monitor Processes, Materials, or Surroundings→ Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Analyzing Data or Information→ Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Interpreting the Meaning of Information for Others→ Translating or explaining what information means and how it can be used.
Thinking Creatively→ Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
Staffing Organizational Units→ Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
Judging the Qualities of Things, Services, or People→ Assessing the value, importance, or quality of things or people.
Guiding, Directing, and Motivating Subordinates→ Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
Developing Objectives and Strategies→ Establishing long-range objectives and specifying the strategies and actions to achieve them.
Performing for or Working Directly with the Public→ Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Coordinating the Work and Activities of Others→ Getting members of a group to work together to accomplish tasks.
Explain regulations, policies, or procedures.
Administer personnel recruitment or hiring activities.
Update knowledge of legal or regulatory environments.
Administer compensation or benefits programs.
Perform human resources activities.
Evaluate personnel practices to ensure adherence to regulations.
Maintain data in information systems or databases.
Verify application data to determine program eligibility.
Coordinate personnel recruitment activities.
Develop training materials.
Train personnel to enhance job skills.
Review license or permit applications.
Discuss business strategies, practices, or policies with managers.
Advise others on business or operational matters.
Inform individuals or organizations of status or findings.
Conduct eligibility or selection interviews.
Train personnel on managerial topics.
Evaluate effectiveness of personnel policies or practices.
Prepare operational reports.
Advise others on human resources topics.
Oral Comprehension→ The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression→ The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension→ The ability to read and understand information and ideas presented in writing.
Deductive Reasoning→ The ability to apply general rules to specific problems to produce answers that make sense.
Problem Sensitivity→ The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Speech Clarity→ The ability to speak clearly so others can understand you.
Speech Recognition→ The ability to identify and understand the speech of another person.
Written Expression→ The ability to communicate information and ideas in writing so others will understand.
Near Vision→ The ability to see details at close range (within a few feet of the observer).
Inductive Reasoning→ The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Information Ordering→ The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g. , patterns of numbers, letters, words, pictures, mathematical operations).
Category Flexibility→ The ability to generate or use different sets of rules for combining or grouping things in different ways.
Personnel and Human Resources→ Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Clerical→ Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Administration and Management→ Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Language→ Knowledge of the structure and content of a language - English, French, Swahili et cetera - including the meaning and spelling of words, rules of composition, and grammar.
Customer and Personal Service→ Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Law and Government→ Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Education and Training→ Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Accounting software -- Tax software; Intuit QuickBooks; Sage 50 Accounting
Analytical or scientific software -- Assessment software; Statistical software
Application server software -- Adobe ColdFusion; GitHub; Apache; Oracle WebLogic Server
Business intelligence and data analysis software -- Tableau; Sisense; IBM Cognos Impromptu; MicroStrategy; Oracle Business Intelligence Enterprise Edition; Qlik Tech QlikView
Communications server software -- Client-server software
Configuration management software -- Version control software
Customer relationship management CRM software -- Relationship management solution; Vendor management system software
Database management system software -- Teradata Database
Database reporting software -- Google Analytics; Zoho Analytics; Microsoft SQL Server Reporting Services; SAP Crystal Reports
Database user interface and query software -- Data entry software; Online databases; FileMaker Pro; Airtable; Blackboard software; LinkedIn; Microsoft SQL Server; Microsoft Access
Data mining software -- e.g., Google Analytics
Desktop communications software -- e.g., Zoom; Skype
Desktop publishing software -- e.g., CorelDRAW Graphics; Adobe FrameMaker; Adobe Systems Adobe InDesign; Microsoft Publisher; QuarkXPress
Development environment software -- e.g., Android Studio; Microsoft Visual C++; Microsoft Visual Basic; Microsoft Visual Basic for Applications VBA
Document management software -- e.g., Microsoft SharePoint; Adobe Systems Adobe Acrobat; Adobe Systems Adobe LifeCycle Enterprise Suite
Electronic mail software -- Mozilla Thunderbird; Gmail; Microsoft Outlook
Enterprise application integration software -- Data integration software; Extensible markup language XML; IBM InfoSphere DataStage
Enterprise resource planning ERP software -- e.g., Workday software; Infor; Sage; Microsoft Dynamics GP; NetSuite ERP
Enterprise system management software -- IBM Power Systems software
Financial analysis software -- SWOT analysis software; Float; BusinessRadar; Flexi
Graphics or photo imaging software -- e.g., Microsoft Visio; Adobe Systems Adobe Flash; Adobe Systems Adobe Creative Cloud; Adobe Systems Adobe Illustrator; Adobe Systems Adobe Photoshop; SmugMug Flickr
Human resources software -- Applicant tracking software; Background checking software; Candidate screening software; Candidate tracking software; Human resource information system HRIS; Human resource management software HRMS; Job posting software; Recruitment management software; Resume converter software; Resume extraction and search software; Resume processing software
Information retrieval or search software -- Indexing system; Query system; Collection of documents; LexisNexis
Internet browser software -- Web browser software; Mozilla Firefox; Chrome; Opera; Microsoft Internet Explorer
Map creation software -- geographic information system; Mapping software; Smartdraw; Google Maps
Medical software -- Electronic health record (EHR) software
Object or component oriented development software -- e.g., C#; C++; Advanced business application programming ABAP
Office suite software -- e.g., LibreOffice; Apache OpenOffice; Google Workspace; Microsoft Office; Corel Office Suite
Operating system software -- e.g., Linux; Android; Apple macOS; Microsoft Windows; Oracle Solaris
Presentation software -- e.g., Corel Presentations; Google Slides; Microsoft PowerPoint
Project management software -- e.g., Asana; Trello; Microsoft Project; Microsoft SharePoint; Oracle Primavera Enterprise Project Portfolio Management ; Slack
Sales and marketing software -- Google AdWords; Marketo Marketing Automation
Spreadsheet software -- e.g., Google Sheets; Corel Quattro; Microsoft Excel
Time accounting software -- Time tracking software; Automated payroll software
Video conferencing software -- Video-communication service; Microsoft Teams; FaceTime; Google Meet; Zoom
Video creation and editing software -- Non-linear video editing software; Screen recording & video software; YouTube; Tik-tok
Web page creation and editing software -- Social media sites; Adobe Systems Adobe Dreamweaver; Instagram; Facebook
Web platform development software -- e.g., Adobe ColdFusion; Google AngularJS; Microsoft Active Server Pages ASP; Hypertext markup language HTML; Drupal; Enterprise JavaBeans
Word processing software -- e.g., LibreOffice Writer; Dropbox Paper; WordPerfect; Evernote; Google Docs; Microsoft Word
Desktop calculator→ 10-key calculators
Desktop computers
Digital video disk players or recorders→ Digital video disk DVD players
Digital voice recorders→ Digital audio recorders
Inkjet printers→ Office inkjet printers
Laser fax machine→ Laser facsimile machines
Liquid crystal display projector→ Liquid crystal display LCD projectors
Multimedia projectors→ Video projectors
Notebook computers→ Laptop computers
Personal computers
Photocopiers→ Photocopying equipment
Scanners→ Computer scanners
Special purpose telephones→ Multi-line telephone systems
Video conference cameras→ Web conferencing cameras
Enterprising→ Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Conventional→ Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Social→ Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
Integrity→ Job requires being honest and ethical.
Cooperation→ Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Attention to Detail→ Job requires being careful about detail and thorough in completing work tasks.
Self Control→ Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Dependability→ Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Adaptability/Flexibility→ Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Stress Tolerance→ Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Concern for Others→ Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Independence→ Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Social Orientation→ Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
Analytical Thinking→ Job requires analyzing information and using logic to address work-related issues and problems.
Leadership→ Job requires a willingness to lead, take charge, and offer opinions and direction.
Initiative→ Job requires a willingness to take on responsibilities and challenges.
Persistence→ Job requires persistence in the face of obstacles.
Innovation→ Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Achievement/Effort→ Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Relationships→ Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Support→ Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Achievement→ Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.