Medical Transcriptionist
Other Titles
Clinical Medical Transcriptionist, Documentation Specialist, Medical Language Specialist, Medical Assistant, Medical Transcriber, Medical Transcription, Medical Transcription Supervisor, Medical Transcriptionist, Radiology Transcriptionist
Transcribe medical reports recorded by physicians and other healthcare practitioners using various electronic devices, covering office visits, emergency room visits, diagnostic imaging studies, operations, chart reviews, and final summaries. Transcribe dictated reports and translate abbreviations into fully understandable form. Edit as necessary and return reports in either printed or electronic form for review and signature, or correction.
Take dictation using shorthand, a stenotype machine, or headsets and transcribing machines.
Return dictated reports in printed or electronic form for physician's review, signature, and corrections and for inclusion in patients' medical records.
Review and edit transcribed reports or dictated material for spelling, grammar, clarity, consistency, and proper medical terminology.
Transcribe dictation for a variety of medical reports, such as patient histories, physical examinations, emergency room visits, operations, chart reviews, consultation, or discharge summaries.
Distinguish between homonyms and recognize inconsistencies and mistakes in medical terms, referring to dictionaries, drug references, and other sources on anatomy, physiology, and medicine.
Translate medical jargon and abbreviations into their expanded forms to ensure the accuracy of patient and health care facility records.
Produce medical reports, correspondence, records, patient-care information, statistics, medical research, and administrative material.
Identify mistakes in reports and check with doctors to obtain the correct information.
Perform data entry and data retrieval services, providing data for inclusion in medical records and for transmission to physicians.
Set up and maintain medical files and databases, including records such as x-ray, lab, and procedure reports, medical histories, diagnostic workups, admission and discharge summaries, and clinical resumes.
Perform a variety of clerical and office tasks, such as handling incoming and outgoing mail, completing and submitting insurance claims, typing, filing, or operating office machines.
Receive patients, schedule appointments, and maintain patient records.
Answer inquiries concerning the progress of medical cases, within the limits of confidentiality laws.
Decide which information should be included or excluded in reports.
Receive and screen telephone calls and visitors.
Active Listening→ Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension→ Understanding written sentences and paragraphs in work related documents.
Writing→ Communicating effectively in writing as appropriate for the needs of the audience.
Time Management→ Managing one's own time and the time of others.
Critical Thinking→ Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Judgment and Decision Making→ Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Monitoring→ Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Speaking→ Talking to others to convey information effectively.
Interacting With Computers→ Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Documenting/Recording Information→ Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Getting Information→ Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information→ Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Updating and Using Relevant Knowledge→ Keeping up-to-date technically and applying new knowledge to your job.
Identifying Objects, Actions, and Events→ Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Communicating with Supervisors, Peers, or Subordinates→ Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Organizing, Planning, and Prioritizing Work→ Developing specific goals and plans to prioritize, organize, and accomplish your work.
Establishing and Maintaining Interpersonal Relationships→ Developing constructive and cooperative working relationships with others, and maintaining them over time.
Oral Comprehension→ The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension→ The ability to read and understand information and ideas presented in writing.
Written Expression→ The ability to communicate information and ideas in writing so others will understand.
Speech Recognition→ The ability to identify and understand the speech of another person.
Near Vision→ The ability to see details at close range (within a few feet of the observer).
Oral Expression→ The ability to communicate information and ideas in speaking so others will understand.
Finger Dexterity→ The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
Deductive Reasoning→ The ability to apply general rules to specific problems to produce answers that make sense.
Problem Sensitivity→ The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Category Flexibility→ The ability to generate or use different sets of rules for combining or grouping things in different ways.
Inductive Reasoning→ The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Information Ordering→ The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g. , patterns of numbers, letters, words, pictures, mathematical operations).
Perceptual Speed→ The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
Selective Attention→ The ability to concentrate on a task over a period of time without being distracted.
Clerical→ Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Language→ Knowledge of the structure and content of a language - English, French, Swahili et cetera - including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics→ Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Medicine and Dentistry→ Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
Accounting software -- Patient billing software
Calendar and scheduling software -- Calendar software
Database user interface and query software -- Data entry software; Database software; Microsoft Access; FileMaker Pro; dBASE Plus
Desktop communications software -- Zoom; Google Hangouts Meet; Microsoft Teams
Electronic mail software -- Email software; Zoho Mail; Mozilla Thunderbird; Microsoft Outlook
Information retrieval or search software -- Medical terminology databases
Internet browser software -- Web browser software; Microsoft Edge; Mozilla Firefox; Chrome
Medical software -- Electronic medical record EMR systems; Healthcare common procedure coding system HCPCS
Office suite software -- Google Workspace; Corel WordPerfect; Microsoft Office
Operating system software -- e.g., Linux; Apple OS; Microsoft operating system; Microsoft Windows
Presentation software -- e.g., Google Slides; Microsoft PowerPoint
Spell checkers -- Medical pharmaceutical spell check dictionary software
Spreadsheet software -- e.g., Google Sheets; LibreOffice Calc; Corel Quattro; Microsoft Excel
Video creation and editing software -- e.g., Tiktok; YouTube
Voice recognition software -- Dictation software; Speech recognition software
Web platform development software -- e.g., Adobe Systems Adobe ColdFusion; Adobe Systems Adobe Flex; Adobe Systems Adobe Shockwave Player; Microsoft ASP.NET; Dynamic hypertext markup language DHTML; Extensible HyperText Markup Language XHTML; Extensible stylesheet language transformations XSLT
Word processing software -- e.g., Google Docs; Microsoft Word; Dropbox paper
Desktop computers
Dictation machines→ Desktop transcribers; Dictaphones; Transcribing equipment
Franking or postage machines→ Postage meters
Laser fax machine→ Laser facsimile machines
Laser printers
Notebook computers
Personal computers
Special purpose telephones→ Multi-line telephone systems
Conventional→ Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Realistic→ Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
Attention to Detail→ Job requires being careful about detail and thorough in completing work tasks.
Dependability→ Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Independence→ Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Integrity→ Job requires being honest and ethical.
Cooperation→ Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Achievement/Effort→ Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Initiative→ Job requires a willingness to take on responsibilities and challenges.
Adaptability/Flexibility→ Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Stress Tolerance→ Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Concern for Others→ Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Persistence→ Job requires persistence in the face of obstacles.
Self Control→ Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Support→ Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Relationships→ Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Achievement→ Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.